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Facilitating Effective Meetings
Office Skills

Facilitating Effective Meetings

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Making meetings successful to the extent that attendees look forward to the next one is any manager’s objective. Intra-organisational communication suffers when there are too many meetings that are unproductive and unnecessary, unfocused and repetitive or just too long and seem to go nowhere. This programme will show participants how to take charge, create enthusiasm and energy and make every meeting matter.

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  • Date/s of Next Intake
  • Venue
  • Language
  • Duration
  • Hours of Total Learning
  • Entry Requirements
  • Mode of Attendance
  • Mode of Delivery
  • Grading System
  • Pass Mark
  • Funding Options

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Venue: ThinkTalent Training Room, ThinkTalent Offices, Mriehel
Language: English
Duration: Half day
Hours of Total Learning: 3.75
Entry Requirements: None
Mode of Attendance: Part-time
Mode of Delivery: Face-to-face
Grading System: Not Applicable
Pass Mark: Not Applicable
Funding Options: Get Qualified Scheme – Students can benefit from a tax credit of 70% of the cost incurred. Investing in Skills (IIS) – Employers can benefit from a refund of 70% of the costs incurred. Contact us for further guidance on how to apply for either funding option.
Course Details
Date/s of Next Intake February 2026 or ​
Venue ThinkTalent Training Room, ThinkTalent Offices, Mriehel
Language English
Duration Half day
Hours of Total Learning 3.75
Entry Requirements None
Mode of Attendance Part-time
Mode of Delivery Face-to-face
Grading System Not Applicable
Pass Mark Not Applicable
Funding Options Get Qualified Scheme – Students can benefit from a tax credit of 70% of the cost incurred. Investing in Skills (IIS) – Employers can benefit from a refund of 70% of the costs incurred. Contact us for further guidance on how to apply for either funding option.
Structure of Programme:

The programme covers the following topics: 

Part 1. Welcome & Introduction  

  • Icebreaker 
  • Objectives and expectations 
  • Why meeting facilitation matters 

Part 2. The Anatomy of a Great Meeting  

  • What makes meetings effective or ineffective? 
  • Group activity: “Meeting Dissection” – Analyse a real-life meeting scenario 
  • The role of the facilitator before, during, and after the meeting 

Part 3. Planning & Structuring for Success  

  • Setting clear objectives and outcomes 
  • Creating an effective agenda 
  • Choosing the right participants and format 
  • Time-saving techniques: pre-reads, standing meetings, and more 
  • Tool: Agenda Planning Template 

Part 4. Facilitating with Confidence  

  • Setting ground rules and expectations 
  • Encouraging contributions and managing airtime 
  • Dealing with disruptions and difficult behaviours 
  • Using body language and voice to maintain authority and energy 
  • Practice activity: “Facilitator Roleplay” in small groups 

Part 5. Wrapping Up with Impact  

  • Summarising and reviewing key points 
  • Action points, responsibilities and timelines 
  • Post-meeting follow-up – the often-missed step 
  • Template: Meeting Summary & Follow-Up Notes 

Part 6. Action Planning & Close  

  • Personal action plans: What will I do differently in my next meeting? 
  • Q&A and final thoughts